How to Use Email Invitations for Website Pages in PhotoBiz

Overview

PhotoBiz Email Invitations let you share individual website pages directly with clients, prospective customers, and other contacts. Every page in your Website Builder includes a share button that allows you to send personalized invitations without creating a full email marketing campaign.

You can invite multiple recipients, customize your sender information and message, and send a branded email with a VIEW NOW button linking to your selected website page. You can also track whether each invitation was delivered, opened, or clicked.

This guide explains how to send Website Page Email Invitations, review their delivery status, and troubleshoot common issues.

Prerequisites

Before sending an Email Invitation for a website page, make sure you have:

A saved website page that's ready to share.
The correct email address for each recipient.
Reviewed the page's content, links, images, and access settings.

Important Information About Unsubscribed Contacts

If a contact previously unsubscribed from emails sent through your PhotoBiz account, they will not receive Website Page Email Invitations.

Contacts whose email addresses are marked as bounced are also excluded from receiving Email Invitations until the delivery issue is resolved and their bounced status is removed.

You can review these email statuses in the recipient's PhotoBiz Contact profile. Always respect a recipient's unsubscribe preferences.

STEP ONE

This opens your Website Builder, where you can create, edit, organize, and manage your website pages.

STEP TWO

Click the website page you want to share from the page list on the left side of your Website Builder.

For example, you might select your Home, About, Portfolio, Services, or Booking page.

Review the selected page to make sure its content is accurate and its access settings are appropriate for your intended recipients.

STEP THREE

Click the share button in the upper-right corner of your Website Builder, next to settings.

The SHARE PAGE panel opens on the right side of your screen.

The email invite option is selected by default. If you've selected another sharing option, click email invite from the menu on the left side of the panel.

The SELECT CONTACTS section allows you to add the people who will receive your invitation.

STEP FOUR

Under SELECT CONTACTS, enter the recipient's email address and click add contact.

You can enter an email address already saved in your PhotoBiz Contacts or add a new email address.

To invite multiple people, continue entering email addresses and clicking add contact. Each recipient appears individually in the list below the email field.

The TOTAL CONTACTS SELECTED section displays how many recipients you've added.

If you need to remove someone, click the trash icon beside their email address.

Review the recipient list to make sure the email addresses are correct, then click continue.

STEP FIVE

The Email Invitation editor opens, allowing you to review and customize your invitation before sending it.

You can edit the following fields:

FROM NAME: The name recipients will see as the sender. You can customize this to reflect your business name.
FROM EMAIL ADDRESS: Defaults to your PhotoBiz account's login email address. You can change it before sending.
SUBJECT: PhotoBiz provides a prewritten subject line that you can customize.
MESSAGE: PhotoBiz provides a prewritten invitation message. You can edit the text and formatting using the VISUAL editor or click HTML to edit the message's HTML.

All four fields are editable, allowing you to personalize your invitation for your recipients.

If you need to change the recipients, click back to return to the previous screen.

FINAL STEP

After reviewing your sender information, subject line, and message, click send.

PhotoBiz displays an EMAIL CONFIRMATION screen with the message:

Your page has been successfully shared.

The confirmation includes the following details:

Page Name: The website page you shared.
Contact's Email: The email addresses of your selected recipients.
Subject: The subject line used for your invitation.
Message: The message included in your invitation.

This confirmation indicates that PhotoBiz processed your Email Invitation. It does not guarantee that the recipient's email provider has delivered the message yet.

What Your Clients See

When you send a Website Page Email Invitation, your recipients receive a branded email containing a direct link to the page you shared.

The email includes:

Business Branding: Your business logo, when configured, displayed at the top of the invitation.
Page Name: The name of the shared website page displayed as the email heading.
Personalized Message: The message you entered when creating the invitation.
VIEW NOW Button: A button recipients can click to visit the shared website page.
Business Information: Your business name, contact information, and website address in the email footer.
Unsubscribe Link: An option to unsubscribe from future emails sent through your PhotoBiz account.

When recipients click VIEW NOW, they are directed to the website page you selected.

For example, if you send an invitation for your Booking page, recipients can click VIEW NOW to visit that page and review your booking information.

Visitors see the current saved version of the page, subject to its current access settings.

Email Invitation Delivery Time

Email Invitations may take up to 15 minutes to be delivered.

An invitation will not appear in the recipient's Email Invites history until it has been delivered. If you don't see it immediately after sending, allow up to 15 minutes before checking again.

The EMAIL CONFIRMATION screen confirms that PhotoBiz processed your invitation, but delivery depends on the recipient's email provider.

How to Check the Status of Your Email Invitations

You can review Website Page Email Invitations through your PhotoBiz Contacts to see whether recipients received or interacted with them.

Click CONTACTS in the left-side menu and locate the recipient by name or email address.

Click the contact's email address to open their profile, then click email invites from the contact menu.

Under TYPE, select Website Page to display only invitations sent for website pages.

You can also select a specific YEAR and click search to narrow your results.

The invitation history displays the website page name, email subject, sent date, and current status.

An Email Invitation can show the following statuses:

Delivered: The recipient's email provider accepted the invitation.
Opened: The recipient opened the invitation.
Clicked: The recipient clicked a link within the invitation.

A Delivered status confirms that the receiving email provider accepted the message. It does not guarantee that the invitation appeared in the recipient's primary inbox.

Some email applications prevent open tracking, so a recipient may read an invitation without an Opened status appearing.

A Clicked status confirms that a link in the invitation was clicked. It does not necessarily mean the recipient successfully accessed the page, particularly if its access settings have changed.

For more information, see How to Check the Status of Email Invitations in PhotoBiz

What Happens If You Change the Website Page?

Email Invitations link to the website page you selected when sending the invitation.

If you make changes to that page afterward, those changes can affect what recipients see when they click VIEW NOW.

Here are some important considerations:

Editing Page Content: Recipients see the current saved version of the website page when they open its link.
Password-Protecting a Page: Recipients will need to enter the page password before viewing its content.
Disabling a Page: Recipients will no longer be able to access the page through the original invitation, they'll see a 404 error.
Deleting a Page: The invitation link will no longer open the intended website page, they'll see a 404 error.
Changing the Page URL: Previously sent invitation links may no longer direct recipients to the correct page, they'll see a 404 error.

Before making significant changes to a page you've shared, consider how those changes may affect people who haven't opened their invitations yet.

If you're unsure whether an existing invitation link still works, test the page link before sending additional invitations.

Bounced Email Addresses

If a recipient's email provider rejects an invitation, an Email Bounced notice may appear in the info section of their Contact profile.

A bounced notice may be associated with the current Email Invitation or another email previously sent through your PhotoBiz account.

Before resending an invitation, check the email address for spelling errors and ask the recipient to confirm that the address is active.

If the contact is marked as bounced, resolve the delivery issue and remove the bounced status before attempting to resend.

After correcting the issue, return to the website page and send a new Email Invitation. Updating the contact's information does not automatically resend the original invitation.

For instructions, see How to Check Whether a Contact's Email Has Bounced in PhotoBiz.

Troubleshooting and FAQs

Why Has My Email Invitation Not Appeared in Contacts?

Email Invitations may take up to 15 minutes to be delivered and will not appear in the recipient's invitation history until delivery has occurred.

Allow time for delivery, then refresh the contact profile and check email invites again.

You can use the TYPE and YEAR filters to locate invitations for specific website pages.

Why Didn't My Client Receive the Invitation?

First, confirm that the recipient's email address is correct and that the contact hasn't unsubscribed or been marked as bounced.

Ask the recipient to check their spam, junk, promotions, and other filtered folders.

Some organizations use strict email security systems that may block or delay automated messages. This can be more common with email addresses associated with government agencies, schools, universities, and corporate email systems.

If the recipient still cannot locate the invitation, you can copy the website page's direct link and send it through another appropriate communication method, while respecting their communication preferences.

Why Does the Invitation Show Delivered but Not Opened?

Delivered means the recipient's email provider accepted the invitation. It does not confirm that the recipient saw or opened it.

Some email applications block open tracking, so recipients may read an invitation without an Opened status appearing.

Ask the recipient to search their inbox using your sender name, sender email address, or invitation subject.

Can I Send an Invitation to Someone Who Isn't in My Contacts?

Yes. Enter the person's complete email address under SELECT CONTACTS and click add contact.

You can add multiple recipients before sending the invitation.

Can I Send Another Invitation After Correcting an Email Address?

Yes. Correct the email address in Contacts and resolve any bounced status.

Return to the website page in your Website Builder, click share, select email invite, and send a new invitation.

Correcting an email address does not automatically resend a previous invitation.

Why Can't My Client Open the Shared Website Page?

The page may have been changed, password-protected, disabled, deleted, or assigned a different URL after the invitation was sent.

Review the page's current settings in your Website Builder and test its link.

If necessary, correct the page settings and share the updated link with the recipient.

Can I Share a Website Page Without Sending an Email Invitation?

Yes. Open the page in your Website Builder, click share, and select share in the SHARE PAGE panel.

You can copy the page's direct link, share it through supported social media platforms, or download a QR code.

Helpful Notes

Send Invitations to Multiple People: You can add several email addresses before sending. Each selected recipient receives an individual invitation.
Personalize Your Invitation: PhotoBiz provides default content, but customizing the subject and message helps recipients understand why you're sharing the page.
Review Your Page Before Sharing: Check your images, pricing, booking information, buttons, links, and page access settings.
Respect Email Preferences: Send promotional invitations only to contacts who have agreed to receive marketing communications. Unsubscribed contacts will not receive Email Invitations through PhotoBiz.
Track Your Invitations: Use CONTACTS > email invites to review invitation activity and filter by Website Page.
Keep Your Page Accessible: Changes to passwords, page availability, URLs, or deleted pages may affect previously sent invitation links.
Use Other Sharing Options When Appropriate: The share section of the SHARE PAGE panel also provides a direct link, social media options, and a downloadable QR code.

Related Guides

NEED HELP?

Our Passionate Support Team Is Here for You.

Have questions or need a hand? Our team is happy to walk you through the steps and help you get the most out of your PhotoBiz account.

Monday to Friday, 9am to 6pm EST
866.463.7620
Phone, Live Chat & Support Ticket

CONTACT SUPPORT

Previous Post Next Post

How to Share and Promote Website Pages in PhotoBiz

November 10, 2026

How To Use Text + Image Blocks

October 9, 2026

How To Use Text Editor Blocks

October 6, 2026

How Can I Share Client Gallery Events with My Customers?

November 3, 2026

How To Use Email Invites for Website Pages