What Do Invoice Statuses Mean in PhotoBiz?

PhotoBiz Invoices allow you to request payment from clients for products and services. Each invoice has a status that reflects its payment state and helps you track outstanding balances. Understanding invoice statuses ensures you know when payment is due, when an invoice is late, and when it has been fully paid. This article explains what each invoice status means and how it affects your workflow.

Invoice Statuses in PhotoBiz

PhotoBiz invoices can have one of three statuses: Pending, Paid, or Overdue.

PENDING

A Pending invoice has been created and sent to the client but has not yet been paid.

Pending status applies to invoices in either of the following situations:

The invoice has been created but not yet sent to the client
The invoice has been sent and is awaiting payment

When an invoice is Pending:

The client can view the invoice once it has been sent
The client can submit payment if online payment is enabled
The invoice remains editable until payment is received

Pending remains the default status until the invoice is paid or becomes overdue.

PAID

A Paid invoice has been paid in full.

When an invoice is Paid:

The full balance has been received
The invoice is automatically marked as Paid
No further payment can be collected on the invoice

Paid invoices are locked to preserve accurate payment records and reporting.

OVERDUE

An Overdue invoice has passed its due date without full payment.

When an invoice is Overdue:

The invoice remains unpaid past the due date
The client can still submit payment
The invoice status updates automatically based on the due date

Once payment is received, the invoice status will update automatically to Paid.

Helpful Notes

Invoice statuses update automatically based on payment activity and due dates

Invoices marked as Paid cannot be edited

Pending and Overdue invoices can still accept payment if payment methods are enabled

Partial payments will keep an invoice in Pending or Overdue status until the balance is paid in full

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