How to Create a QR Code for a Client Gallery

How to Create a QR Code for a Client Gallery in PhotoBiz

Overview

PhotoBiz Client Galleries allows you to download a QR code for each Client Gallery event. Customers can scan the QR code with their phone or mobile device to open the gallery quickly.

QR codes are helpful when you want to connect printed materials to an online Client Gallery. You can use them on event signage, school picture day handouts, sports team flyers, wedding cards, welcome packets, business cards, client guides, and more.

In this guide, you will learn how to open a Client Gallery event, download its QR code, test the QR code, and use it to share the gallery with your customers.

Prerequisites

Before you begin, make sure you have:

A PhotoBiz account with Client Galleries enabled
An existing Client Gallery event ready to share
Your gallery event settings completed, including any password settings you want to use

STEP ONE

This opens the Client Galleries Dashboard, where you can manage your gallery events, settings, orders, and sharing options.

STEP TWO

Click EVENTS at the top center of your Client Galleries Dashboard.

This opens the list of Client Gallery events in your account.

STEP THREE

Choose the Client Gallery event you want to share with a QR code.

If you have multiple events, use the search bar to find the event by name. Click the name of the event to open the event details.

STEP FOUR

Click the SHARE button at the top right of the event details page.

This opens the sharing options for the selected Client Gallery event.

STEP FIVE

The right-side panel will open. Click the Share section.

The QR code download option appears below the social media sharing icons. Click DOWNLOAD QR CODE to save a PNG version of the QR code to your device.

FINAL STEP

Open the downloaded QR code file and test it before sharing it with customers.

Scan the QR code with your phone to confirm it opens the correct Client Gallery event. Once you confirm the QR code works, you can add it to printed or digital materials so customers can quickly access the gallery.

Additional Options or Helpful Notes

You can use your downloaded QR code in many places where customers may need quick access to a Client Gallery event, including:

Event signage
Flyers
Business cards
Welcome packets
School picture day materials
Sports team order forms
Wedding or event cards
Printed gallery instructions
Emails or digital guides
Social media graphics

The QR code opens the Client Gallery event link. It does not remove or replace your gallery password settings.

If your Client Gallery event requires a password, customers may still need to enter the password after scanning the QR code. This depends on how your gallery sharing and password settings are configured.

Before printing the QR code on a large batch of materials, always test it on a phone or mobile device. This helps confirm that the QR code opens the correct gallery and that the gallery is ready for customers to view.

Troubleshooting or FAQs

What can I use the Client Gallery QR code for?

You can use the QR code anywhere customers may need quick access to the gallery. Common examples include flyers, event signage, school picture day handouts, sports team materials, business cards, emails, and client guides.

Does the QR code replace the gallery password?

No. The QR code gives customers a quick way to open the Client Gallery event link. If your gallery requires a password, customers may still need to enter it based on your gallery settings.

What happens if I change the Client Gallery event name after downloading the QR code?

If you change the name of your Client Gallery event, the QR code will update. Any old QR code you downloaded, printed, or shared may no longer work.

When someone scans an outdated QR code, they may see your branding with this message:

Invalid Event
Please contact your service provider for more information

Example of the Invalid Event message that may appear when an outdated QR code is scanned.

After renaming the event, download the updated QR code from the Share section and replace the old QR code anywhere it was used.

Can I send the QR code digitally?

Yes. You can attach the downloaded QR code image to an email, add it to a digital guide, include it in a social media graphic, or place it in another file you share with customers.

Should I test the QR code before sharing it?

Yes. Always scan the QR code with your phone before printing or publishing it. This confirms that it opens the correct Client Gallery event.

You should also test the QR code again if you change the Client Gallery event name. If the QR code shows an Invalid Event message, download a new QR code from the Share section and replace the old version.

Can I still share the gallery another way?

Yes. The QR code is one sharing option. You can also use the Share panel to send an email invitation, copy the gallery link, share to social media, or create a blog post from the Client Gallery event.

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